The Programs Branch of the Ministry of Agriculture has an opportunity for a highly motivated, organized, detail orientated, and confident individual to be responsible for office support in a fast-paced work environment.
As an Administrative Analyst, you will be responsible for the coordination and completion of a wide range of office administration activities, including:
- Selecting and compiling data that assists Senior Programs Analysts and Specialists with preparing briefing materials, letters, cabinet documents and other reports. You will also be responsible for formatting and proofreading briefing materials, letters, cabinet documents, and other reports:
- This includes managing branch budgeting activities, monitoring office expenditures, fiscal forecasting, reporting, and operational metrics-tracking;
- Analyzing financial data and creating financial models for decision support and reporting on financial performance; and
- Preparing budget reports, verifying, coding, processing, and tracking invoices for approval and payment ensuring policy compliance.
- Coordinating travel arrangements and meeting spaces for individuals within the branch;
- The development and maintenance of filing systems while following record retention policies and procedures within the branch;
- Inputting, editing, updating, and retrieving information on a computer using various software packages and applications including SharePoint, MIDAS, Markview, PBS, word processing, Excel spreadsheet, Outlook, internet, database and accounting systems with accuracy and within established time frames; and
- Troubleshooting of office equipment and technology with staff, as well as arranging for repair or disposal of a variety of office equipment and furniture from within the branch.
Our Ideal Candidate
Our ideal candidate will be a flexible individual with a high attention to detail who thrives in a challenging environment with diverse job expectations. As our preferred candidate, you will embody our core values of Innovation, Teamwork, Integrity, Service Excellence, and Leadership, ensuring your work aligns with the principles that drive our ministry's success.
You will bring:
- The ability to understand government processes and decision making;
- Knowledge of the operations, financial and administrative procedures of an office environment;
- Knowledge and experience utilizing various computer software applications such as Microsoft Word, Outlook, Teams, along with invoicing or billing software;
- Knowledge of office filing and record retention procedures and systems; and
- Strong interpersonal skills, along with excellent communication skills both verbally and written, in order to respond to inquiries, provide clear and concise information, and develop a variety of documentation.
Typically, this knowledge would be gained through the completion of a degree/certificate in office management/administration support and/or several years’ experience in an office environment. An equivalent combination of education and experience may be considered for this competition.